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Monthly Database Summary

Overview

Your database is most valuable asset of your business. To help increase the value of your database, Best Agent Business creates a Monthly Database Summary report (MDS), a snapshot of your database which shows the most important leads to focus on and areas of your database requiring maintenance by you, your Key Assistant and Lead Management Assistant. The MDA is organized into sections of Clients, SOI, Buyers, Sellers, and other groups for FSBO, Farm, Expired, Other as needed by your business. Within each section, we list the main groups (contact types) of your data and the most recent count of each group.

How to read the MDS

The first page of the report includes all leads found which are properly tagged with our Billion Dollar Agent Core Database Codes: https://team.bestagentbusiness.com/services:lead_management:core_database_coding As your database is cleaned up you will see more leads appear on this first page.

At the top of the MDS you will see: Monthly Database Summary - the name of your database platform and your name. You will also see contact info for Best Agent Business, the name of your Key Assistant and the name of your Lead Management Assistant.

Budget - Closed 2018: this is the number of leads you closed in the current year Average Sales Price: the average sales price if known Average Commission: the average commission if known

Client Marketing, Action Needed and Database Value: We actively manage all leads which use our Core Database Codes, assign Actions Needed (such as the name of the Caller assigned to the leads) and the value of each lead. Your first MDS reports will initially be assigned the values of: $50 for uncoded and new leads, $100 for A leads, $50 for B leads and $20 for C leads - these figures may be adjusted as we evolve your lead management plan.

Total Database Core: this is the number of leads assigned as Client Closed (current and previous year), Client Under Contract, Buyer - A and Seller - A.

Total Database People: this is the number of all leads that are currently in your database

Total Database Value: This is the Value of all of your Core Database leads (all leads on page 1 of the MDS report). Note this value will increase as your database is cleaned and organized.

Other: Page 2 of your report contains other lead types used by Best Agent Business This often includes Missing Contact Types, Missing Email Addresses, Missing Phone, Missing Follow Up, etc.

Everything else: Pages 3 and beyond of your report. These are codes used prior to service with BAB and/or are codes unique to your database. We highly recommend that these codes be converted to our Core Database Codes whenever possible so we can most effectively manage your leads.

Here is a $$ estimate of how valuable is your database is and how we at Best Agent Business can help you to harvest that $$.

Monthly Database Summary - DBNAME - CLIENTNAME
Budget - Closed 2018:


Average Sales Price:$
Average Commission:





SECTION/GROUP NAME
COUNT
LEADS WORTH $$
CLIENT NOTES

8/30/2008






Client Marketing



Group - Clients

$500/Client

Client - A
21
$10,500

Client - B
42
$21,000

Client - C
18
$9,000

Client - D
2
$1,000

Total 83
$41,500









Group - Active Clients

$500/Client

Clients - Under Contract
0
$0

Clients - Active Buyer
16
$8,000

Client - Active Seller
11
$5,500

Subtotal
27
$13,500





Group - SOI (Sphere of Influence)

$100/SOI

SOI - A
8
$800

SOI - B
27
$2,700

SOI - C
50
$5,000

SOI - Duke MBA
237
$23,700

Family or Friend
1
$100

Friend
1
$100

Other - Family
3
$300

Other - Friend
14
$1,400

Subtotal
341
$34,100





Lead Management



Group - Buyer Leads



Buyer - A
4
$800

Buyer - B
25
$2,500

Buyer - C
90
$4,500

Subtotal
119
$7,800





Group - Seller Leads



Seller - A
12
$2,400

Seller - B
11
$1,100

Seller - C
35
$1,750

Subtotal
58
$5,250





Group - Vendors

$100/Vendor

Service Provider
12
1200

Subtotal
12
$1,200





Estimated value of your database
$89,850


  • services/lead_management/monthly_database_summary.1535601565.txt.gz
  • Last modified: 2018/08/29 23:59
  • by raquelmartin