DEFINITION: Organized - /ˈôrgəˌnīzd/
having one's affairs in order so as to deal with them
efficiently; taking something that is messy, chaotic, or
unordered and rearranging it a logical, structured or
coherent manner

The short video which follows is part of Skill Set Development series by Best Agent Business. The video is about Organization. Our approach to this is a bit different than what you'll find elsewhere. We believe that real organization is first and foremost a matter of organizing your mind.

Following the video is a set of four exercises designed to help you Organize Your Mind – Organize Your Life.

Skill Set Development: ORGANIZATION - The Power of Mindfulness

Exercise 1: Thinking Patterns For Mental ClarityThe power of mindfulness involves understanding different patterns of thinking and when and how, to use each one. You may be asking “What do you mean by patterns of thinking?” Well just think about the kind of thinking you use when you have a problem you're trying to solve. The problem-solving thinking pattern is very different from the thinking you do when deciding what movie you want to see, which is different from the thinking when you're out to fine dinner with your significant other.Mental clarity is first off all developing an awareness of different thinking patterns and knowing how and when to employ each. This exercise introduces you to six' such patterns and provides you with a practice scenario for each. We'll be using a tool called “graphic organizers” which provide a visual for each thinking pattern. These are adapted from the book by David Lazear, OutSmart Yourself - 16 Strategies forThinking, Learning, and Working Smarter.

Venn Diagram: Compare & Contrast Thinking
Basic Process: Think of two times you want to compare. In each circle list characteristics that are unique to each item you're comparing. In the overlapping area list anything the two items share.

Practice Scenario: Compare and contrast your business now with a year ago.

Web: Brainstorming Thinking
Basic Process: In the circle write the topic or challenge that will be the focus of your brainstorming. On the rays coming out from the circle write any ideas that occur to you. Don't screen out anything as long as it is somehow connected to the central topic.

Practice Scenario: Brainstorm new ideas for marketing your listings or ideas for finding more qualified buyers.
Ranking Ladder: Prioritizing Thinking
Basic Process: Take a list of items and put them in priority order. Place the number one priority on the first rung of the ladder. Then place the second priority on the second rung and so on until each item is is ranked according to it's priority.
ranking_ladder.jpgPractice Scenario: Rank order your daily “to do” list. Prioritize your unique talents or your work skills.

Matrix: Classification Thinking
Basic Process: List the specific items you want to classify across the top row. Then in left column write the criterion you want to apply to each item. In the blank boxes under each top category apply the side bar criterion to each top category.

matrix.jpgPractice Scenario: Classify or analyze your agents (top row) in terms of their real estate skills (side bar criterion).
PMI Chart: Thinking About Other Points Of View
Basic Process: Choose a topic that's important to you. Then think of an opposing or very different point of view from your own. In the 1st column write positive aspects (pluses) of this viewpoint. In the 2nd column write negative aspects (minuses) of this viewpoint. In the 3rd column write anything you find especially interesting about viewpoint

Practice Scenario: Think about your biggest competitor. Use the PMI chart to analyze his or her approach to real estate.
Concept Map: Non-Linear Relationship Thinking
Basic Process: In the central circle at the bottom write the concept or topic you want to explore. In the surrounding circles write the various aspects, dimensions, or perspectives associated with the central topic. Then expand each of these aspects, dimensions, or perspectives by creating more circles and lines around them.
Practice Scenario: In the central circle write a new idea you've thought about for you business. Then build your concept map to see where your thinking about this idea may lead you.

Exercise #2: The Practice Of Mindfulness - Stilling The MindIt has been said that the human mind is like a monkey swinging from one branch to another with little rhyme or reason - now this branch then in the next minute a different branch. It never stays on one branch long enough to accomplish anything or even know, why it's there.Multi-tasking is the modern equivalent of monkey mind where no task really receives your full attention and thus everything is done less than great.In the practice of mindfulness you learn how to slow everything down so you really give your attention to just one thing. When you develop this skill the truth is that you actually accomplish more and the quality of what you accomplish will be much higher.The Basic Process - The Ultimate In Mind Control >- Find a quiet place where you won't be disturbed for about 10 minutes. Sit in relaxed yet attentive posture with your feet flat on the ground or floor. Place your hands in your lap. Keep you eyes open but slightly downcast - this is so you don't start to day dream. > - Now focus your attention on your breathing. Breathe deeply from your abdomen allowing your stomach to expand and contract naturally. Just relax and focus on this process. > - Allow your mind to be free and open. As thoughts and sensations arise, simply observe them. Let them come and go naturally. Don't get caught up in them. When you mind wanders bring it back to focusing on your breath, posture, and the process itself. This is great practice for any time your thoughts feel scattered. It gets easier, so stick with it. The benefits are great in learning to control your mind. —- Mindfulness In Daily Life >- Perform a routine task in slow motion. Watch each and every movement you make and each part of the task as you perform it. > - Keep your full attention on the task itself. Don’t worry about when it will be over or what you will do after you have finished. Simply watch yourself and carefully observe everything that goes on. > - When extraneous thoughts or feelings arise, note them, but do not get caught up in them. Let them pass of their own accord, like bubbles floating on the wind. Then return to your mindful observation of the task you’re performing. [Suggested Mindfulness Tasks mindful walking, mindful eating, waiting (e.g. in a line, bus, on hold on the phone, etc.), after physical exercise (watch what’s going on in your body), mindfulness in performing any ordinary task (e.g. brushing your teeth, washing dishes, etc.)] —- Mindfulness In Conversation With Others >- In a conversation with someone else, bring your mind to full attention on what the other person is saying. Cut off all the internal chatter, such as thinking about what you will say once they stop talking, or making mental comments about how they look, their mannerism, etc. > - The goal is to be one hundred percent in “the moment”. Allow yourself to be absorbed in the conversation itself. Don’t worry about what you’ll do afterwards. Don’t worry about the time. Don’t let your mind wander and start thinking about other things. Stay in the moment! —-


  • resources/organization_skill_set.txt
  • Last modified: 2018/07/03 01:22
  • by crystalbatignani